Overview of Position

The Bid Administrator provides administrative support to the Bids Department. Duties include assisting with the compilation; completion and scanning of tenders; panel of consultants for DFM and Delta BEC when necessary and other administrative duties.

 

Duties and Responsibilities:

• To read through all Bid documentation before completing tender document.
• Prepare checklist before completing tender document.
• Discuss tender requirements with Bid Manager.
• Completing tender forms.
• Book driver for delivery if within Gauteng or surrounding areas.
• Request courier booking if tender is due in DBN/CPT/Outside of Gauteng and surrounding areas.
• Requesting additional information from designated team member if necessary e.g. Bank Rating, bank stamps, reference letters, certified copies.
• Gathering of documentation for tenders.
• Ensure tender document is signed by bid manager/equivalent.
• Compile attachments (TAX; VAT; etc.).
• Create cover pages; envelope covers; cover letters & table of contents.
• Tender document to be checked by bid manager.
• Liaising with the Durban and Cape Town office for documents
• Opening/updating Bids folders
• Printing, scanning and copying documents
• Tender document to be approved by bid manager.
• Make copies of tender document if required.
• Scan completed tender document and save the scanned copy to the correct bid folder.
• Bind/ file tender document, with dividers when necessary and package.
• Save all correspondence relating to allocated bids in the necessary bid folder.
• Report to Supervisor on a weekly basis with progress regarding tenders.
• Assisting with general duties if required.

 

Experience Required:

6 months to 1 years relevant experience.

 

Qualification:

• Matric required.
• Tertiary Education (Supply Chain Management) advantageous.

 

Skills

• Microsoft Office which includes Outlook, PowerPoint and Visio.
• Drivers License

 

Please send all applications and CV’s to re**********@de******.com .