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Overview of Position

The Bid Administrator provides administrative support to the Bids Department. Duties include assisting with the compilation; completion and scanning of tenders; panel of consultants for DFM and Delta BEC when necessary and other administrative duties.


Duties and Responsibilities:

  • To read through all Bid documentation before completing tender document.
  • Prepare checklist before completing tender document.
  • Discuss tender requirements with Bid Manager.
  • Completing tender forms.
  • Book driver for delivery if within Gauteng or surrounding areas.
  • Request courier booking if tender is due in DBN/CPT/Outside of Gauteng and surrounding areas.
  • Requesting additional information from designated team member if necessary e.g. Bank Rating, bank stamps, reference letters, certified copies.
  • Gathering of documentation for tenders.
  • Ensure tender document is signed by bid manager/equivalent.
  • Compile attachments (TAX; VAT; etc.).
  • Create cover pages; envelope covers; cover letters & table of contents.
  • Tender document to be checked by bid manager.
  • Liaising with the Durban and Cape Town office for documents
  • Opening/updating Bids folders
  • Printing, scanning and copying documents
  • Tender document to be approved by bid manager.
  • Make copies of tender document if required.
  • Scan completed tender document and save the scanned copy to the correct bid folder.
  • Bind/ file tender document, with dividers when necessary and package.
  • Save all correspondence relating to allocated bids in the necessary bid folder.
  • Report to Supervisor on a weekly basis with progress regarding tenders.
  • Assisting with general duties if required.


Experience Required:

6 months to 1 years relevant experience.



  • Matric required.
  • Tertiary Education (Supply Chain Management) advantageous.



  • Microsoft Office which includes Outlook, PowerPoint and Visio.
  • Drivers License


Please send all applications and CV’s to